We are seeking a highly analytical, detail-oriented, and proactive Resource Planner to join our Workforce Management team. This role combines short, medium, and long term forecasting, capacity planning, and schedule optimisation to ensure the right people are in the right place at the right time. You’ll play a key role in aligning staffing levels with customer demand, optimising efficiency, and supporting business growth while balancing service levels, employee wellbeing, and cost optimisation.

We are not in a position to offer sponsorship and/or a visa for this position.

Forecasting & Capacity Planning

• Develop accurate short, medium, and long term forecasts and capacity models for contact volumes, workload, and staffing across multiple channels (voice, chat, email, and back office)
• Analyse historical data, trends, seasonality, and business drivers to predict demand and plan resources effectively.
• Build and maintain capacity models that determine staffing requirements, hiring timelines, and resource allocation.
• Monitor forecast accuracy, conduct variance analysis, and make data-driven recommendations to continuously improve planning models.
• Partner with Operations, HR, Finance, and Leadership to align hiring, budgets, and capacity plans with forecasted demand.
• Model the impact of new products, processes, or marketing initiatives on workload and headcount needs.

Scheduling & Shift Optimisation

• Design, manage, and optimise shift patterns, ensuring flexibility and fairness across teams while maintaining service level performance.
• Lead domain-level planning such as holiday allocation, flexible working requests, and rotation reviews.
• Evaluate shift offerings to support employee engagement and flexible working goals, balancing coverage with wellbeing.
• Execute “what-if” scenario planning within WFM(like Assembled) tools and Google Sheets to assess the impact of schedule or demand changes.

WFM Systems & Data Management

• Own WFM backend configuration for your domain (service goals, queues, mappings, and agent hierarchies).
• Ensure accuracy of data flows between WFM systems, CRM, and BI tools for reliable reporting.
• Drive automation initiatives and efficiency improvements through better tool utilisation (we currently use Assembled).
• Support integration with BI tools such as Looker, BigQuery, and SQL to centralise data and reporting.

Analytics & Reporting

• Produce regular capacity, performance, and forecast accuracy reports with actionable insights.
• Translate complex data into clear, meaningful recommendations for leadership and operational teams.
• Use advanced Google Sheets and/or Excel capabilities (formulas, pivot tables, dashboards) to analyse and visualise workforce trends.
• Partner with Data and Product Engineering to demystify KPI calculations and improve data quality.

Strategic Planning & Collaboration

• Support leadership in strategic planning, budgeting, and resource decision-making.
• Collaborate cross-functionally with Operations, Strategy, Delivery, and Product teams to ensure new business areas and initiatives are properly scoped and resourced.
• Track the success and implementation of forecast and capacity changes, validating that outcomes meet business objectives.
• Stay current on WFM best practices, emerging technologies, and industry benchmarks to continuously improve planning and scheduling.

Skills & Experience

• Proven experience in Workforce Management, Resource Planning, or Capacity & Forecasting, ideally within a customer operations environment.
• Strong analytical skills with the ability to interpret complex data and translate it into actionable plans.
• Advanced proficiency in Google Sheets/Excel; confident using Looker, BigQuery, SQL, or similar tools.
• Experience working with WFM systems (Assembled experience a plus).
• Excellent communication and stakeholder management skills across multiple teams and time zones.
• A proactive, organised, and adaptable approach to changing priorities and fast-paced environments.
• Strong understanding of contact centre or operations planning principles, including SLA management, shrinkage, and scheduling optimisation.
• Collaborative and values-driven mindset, committed to continuous improvement and supporting team and business success.

Why This Role Matters
This role is pivotal in connecting data, people, and planning. By ensuring our workforce plans are accurate, flexible, and aligned with strategic objectives, you’ll directly impact service performance, employee experience, and overall business efficiency.

Perks of the job

• Flexi-office working – Spend at least 2 days a week with your team in our Budapest office. The rest is up to you! 🏠
• Competitive bonus scheme – designed to reward and recognise high performance 🌟
• Learning and development – Personal budgets for books and training courses to help you grow in your role. Plus 2 days a year – on us! – to further your skillset 🤓
• Mental wellbeing support – Access therapy and mental health sessions through Oliva 💚
• SZÉP card – Budget to spend on meals, leisure and accommodation 🏝
• Medicover Blue package – An exclusive pass to top-notch healthcare services
• All You Can Move membership OR Monthly BKK pass – Unleashing your inner fitness guru or having a hassle-free commute – weve got you covered!

Plus a monthly team social budget, bi-weekly office lunches and Office tea, coffee and snacks!

Our Process
We break it up into 3 stages:

• An interview with one of the Talent Acquisition Team member (35mins)
• A Past Experience interview where we will discuss your previous and technical experience with our hiring manager (1 hour)
• A Technical Interview with a senior member of the business, please be prepared to tackle an at-home challenge for this call (1,5 hours)