Join our global Global CMC Project management organization (PMO) as an R&D CMC Portfolio Operations Specialist, a support role for the Head of Project and Portfolio Management, and you will be responsible for operational excellence, process optimization, and administrative coordination to ensure sufficient portfolio management activities.

Main responsibilities:

Data management

Support the development of data management strategies and lead its implementation
Maintaining collaborative databases across the portfolio ensuring proper document control and accessibility
Documents in scope: agenda, presentations, meeting minutes, lessons learned
Governance bodies management

Support Head of Project and Portfolio Management in administering CMC Governance organizationCommittees in scope: CMC Board, CMC Pipeline Committee, CMC Technical reviews, IDCC briefings
Ensure process adherence & maintenance involved in all steps of existing processes and provide recommendations for governance process improvements
Coordinate cross-functional meeting calendars and ensure appropriate scheduling of governance meetings
Portfolio Operations support

Maintenance of portfolio development dashboards and support analytics
Assist in tracking and monitoring CMC projects across the portfolio
Collect and compile data for portfolio reviews and status reports
Prepare regular reporting on portfolio performance metricsSystems in scope: CMC aBinder, iPORT, RDPM
Project management systems

Lead continuous improvement initiatives for PMO processes
Maintain and update the CMC handbook with latest processes, templates, and best practices, harmonized editorial layout
Support the Head of Project and Portfolio Management to maintain project management tools, databases, and reporting systems
Support the Head of Project and Portfolio Management in implementing of project management standards and templates
Assist project teams with documentation requirements and process adherence as needed
Apply a proactive approach to process improvement
Training and team interaction

Train team members on PMO processes and support onboarding of new team members
Troubleshoot issues and provide user support for project management systems
Cross-functional coordination: liaise with stakeholders from R&D, Quality, Manufacturing

About you
Experience:

Minimum of 3 years’ experience in pharmaceutical/biotech industry, and experience in project support, operations, or related roles
Experience leading small workstreams

Soft Skills:

Excellent communication and interpersonal abilities
Analytical mindset with proactive problem-solving orientation and ability to prioritize multiple tasks
Strong organizational management skills including experience with project management tools and methodologies
Experience in change management with influencing skills
Ability to work with minimal supervision on complex projects
Ability to represent the PMO in cross-functional workstreams

Technical skills: 

Confident user of digital tools, platforms, and data-driven solutions, open to AI
Digital proficiency: advanced MS Excel, skills including Power Query, experience with Power BI for data visualization and reporting, knowledge of Power Automate or Power Apps for process automation
Demonstrate experience in process optimization and implementation

Education:

Master’s degree in a relevant field (Life Sciences, Business Administration, or Engineering preferred)
Project Management certification is advantageous

Languages: 

Fluent English skills (both verbal and written)